Overview

This tutorial will show you the easiest way to enter new animal details into the program.  The task uses the Animal Details window.  Some drop-down boxes e.g. Group require setting up via the Setup program menu; click the Setup menu item you require and then press F1 on the keyboard to get more help.
Follow the instructions in the order that they appear.

To enter new animal details:

1. Click on the Data Entry Helper button and then on the button for recording purchases (or use the Data Entry | Animal Details menu item at the top of the screen).
2. The Animal Details Window displays (shown below).  This window is used for entering and amending animal details.

4. Move your mouse pointer to the Toolbar and click the Add New Record button (it looks like a blank sheet of paper) to set the Window ready to input the new animal details
5. Type in the new animal's Identity Number
6. Click the arrow on the Date of Birth drop-down box and use the calendar to select the required date (Tip: you can move through the months using the scroll arrows at the top of the calendar
7. Use the Sex drop-down box to select the sex of the animal
8. Use the Type drop-down box to select the animal's type 
9. Use the Status drop-down box to select the animal's status.  For AI Bulls the status should be set to Dead and the "Active" box ticked if you are currently using the bull.
10. Use the Herd drop-down box to select the herd
11. The rest of the data boxes can be optionally completed
12. Click the Save Record button on the toolbar
13. The program will ask whether you have purchased the animal.  If the answer is No the program will accept the new animal details
14. If the answer is Yes to the above question, the Purchase Details Window will display.  Please note that the window will look slightly different depending on whether the animal is male or female (see below):

• When the animal Type is "Cow", the window will require you to enter lactation details and select whether the cow is in milk or dry(see below). Please note that when a cow is in-milk, entering its lactation details are important for the milk recording process. Select the Premises from where the animal was purchased, its destination location and the purchase date. 

Cow Purchase Details window

• Where the animal is male, the Purchase Details window allows you to record the passport status of the animal (shown below).   Enter the other details as described above.

Male Animal Purchase Details window

15. Select the Premises from where the animal has been purchased using the Purchased From drop-down box (Note: you should have previously set up some Premises via the Setup menu).  If the animal stayed at the purchase premises after purchase, you can clear the Destination premises by pressing the backspace key; this will indicate that no movement took place.
16. Select the destination Location from the drop-down box
17. Select or type in the Purchase Date.  With regard to financial calculations, the Purchase Date allows you to record the actual date of purchase, which may not be the same as the date of movement from the place of purchase.
18. You can optionally enter the Weight, Price and the Haulier used (Note: you should have previously set up some Hauliers via the Setup menu)
19. Complete the other relevant tick boxes for passport status.  (Tip: if you have purchased several animals at the same time and same place, click on the Save Purchase Settings tick box - this will save you time when entering the details of the next animal)
20. Click OK to close the Purchase Details window
21. Close the Animal Details window.  If any of your changes are not saved, the program will prompt you to save them before closing the Window