Overview

Data is usually restored to the program from a floppy disk.  When you use the On-line Support function (Help | On-line Support), your corrected data will be returned to you as "zip" file attached to an e-mail message.  It is recommended that you save the attached file to a floppy disk before running the restore process; in this way you will have an extra back up of your data.  This tutorial will first explain how to save the attachment to a floppy disk and then go on to describe the Restore procedure.  The illustrations used here are from Microsoft Outlook Express 5, which is supplied with the 1-Stop installation CD. 

Saving the zip file attachment from Microsoft Outlook Express 5 to floppy disk

1. Insert a blank, formatted floppy disk into the A: drive.  It is a good idea to label the disk with the date of the backup
2. Open Outlook Express 5 and if necessary, dial up to collect your e-mail.  Figure 1 shows the Outlook Express window.  Make sure the Inbox view is showing by clicking once on the Inbox folder in the left hand panel of the window.  You will now see a list of your new e-mail messages in main window panel

Figure 1

2. Click on the e-mail from Orchid Support that contains the zip file attachment.  It should now become highlighted.   When you have done this, the message is previewed in the panel below.  Look at the grey title bar for the previewed e-mail message (it shows who the message is From and the Subject); on the right hand side is a paper clip symbol.  Click on this to display the menu shown in Figure 2.  Click on the item that shows the Zip file symbol and file name e.g. AMS_BA~1.ZIP  Please note that the name of the zip file may be truncated to varying degrees, depending on your internet service provider.

Figure 2

3. Outlook Express will now ask what you would like to do with the attached file.  Click on the option to Save it to disk (Figure 3)

Figure 3

4. The Save Attachment As window will now display (Figure 4).   From the Save in: drop-down box, select Floppy (A:)

5. In the File name: drop-down box type the following filename:
   
   AMS_BACKUP.ZIP

6. Click the Save button.  The zip file containing your data will now be saved to the floppy disk.  This may take a few seconds

Figure 4

What to do if your zip file attachment is too large for a floppy disk

In this case, you will need to save the attachment to your hard disk (C: drive).  To do this, you will need to specify a location on the C: drive (Step 4 above) instead of the A: drive.  You would then restore the data to the program from this hard disk location.

Saving the zip file attachment in Microsoft Outlook

Microsoft Outlook is part of the "Microsoft Office" suite of programs

1. Insert a blank floppy disk into the A: drive.  It is a good idea to label the disk with the date of the backup

2. Open the e-mail that contains the data file attachment.  The latter will be represented by the icon shown in Figure 5

Figure 5

3. Right click on the zip file icon.  A pop-up menu will appear.   Click on Save As.  The the Save Attachment window will now display

4. From the Save in: drop-down box select Floppy (A:)

5. In the File name: drop-down box ensure the following filename is entered:
   
   AMS_BACKUP.ZIP

6. Click the Save button.  The zip file containing your data will now be saved to the floppy disk.  This may take up to 30 seconds or more

Restoring data to the Herd Management program from the floppy disk

1. Once the file has been written to the disk, go to Start | Programs | Herd Management | Restore Data. The restore program should prompt you to insert a backup disk in the floppy drive A, but this should already be in place.  If the A:\ drive is not showing, click the button to select the A: drive.  Click on OK  for that warning and the Restore Database program will run. You should not need to change any of the options.   Now click the Restore button to start the restore process.

1. When the Restore is complete, close all programs and then start the Herd Management program.  You will find your corrected data restored to the program.